Socialize a SharePoint Site

To Configure Jive Socialization Settings for a Site

When you socialize a SharePoint site to Jive, Jive accesses it by using a service account that has read access to this SharePoint site. When socializing a site with email notifications turned on, Jive does not send email notifications for documents older than the threshold set in the sharepoint.freshdocument.threshold system property, which is 24 hours by default.

1. Locate the Jive site settings section:
   • Site Actions menu > Site Settings > Jive.
     Note: You must have appropriate access on the site to be able to see or access the Site Actions menu.
2. Under Jive, click Jive Socialization Settings. The Jive Socialization Settings page opens. You can use this page to configure how the current site is socialized with Jive.
   Note: If the entire Jive Socialization Settings page appears to be disabled, please navigate to the General Jive Settings screen (under Site Actions > Site Settings) and clear the Inherit settings from parent site check box.
3. Under Select a Jive Place, choose a Jive place (space, project, or group) to begin socializing content; you can also click New Social Group to create a new group in Jive where your site can be socialized. Socializing to a place makes Jive Web parts visible in SharePoint as well as enabling SharePoint widgets in Jive.
4. In the Subsite Behavior field, select the checkbox if you want all subsites for the current site to inherit the socialization behavior. You should also select Allow the parent socialized site to override the settings for the subsite in Jive Site Settings. If you want to specify inheritance for only some subsites, then do not select the checkbox in this field, but do select the Inherit settings from parent site for each subsite that should inherit the settings in Jive Site Settings.
5. If you want information about documents from all or part of the SharePoint site to flow into a place in Jive, select the Enabled check box under Activity Streams. You can optionally include sub-sites and Document Libraries. You can socialize your site without enabling the activity stream if you want make features such as widgets and the list macro available in Jive.
   Note: Libraries with asterisks (in SharePoint 2010 only) do not have the Modified field indexed. Indexing the field is recommended, but not required unless there are a large number of documents in the library (for example, over 5000).
6. To limit the number of documents streamed to Jive, type the beginning date for document streaming in the Include activity on or after field. You can socialize your site without enabling the activity stream if you want make features such as widgets and the list macro available in Jive.
   Note:

   When you enable socialization and click OK to establish the mapping to Jive, make sure you are logged in with the correct account. This account will be used to pull activity stream updates from SharePoint.

   Libraries from subsites are only shown if the the Include Subsites checkbox is checked and the subsite inherits its site settings. The subsite inheritance is specified on the subsite's Jive Site Settings page and potentially influenced by the Inherit by Default checkbox previously mentioned.

7. In Socialization Account Override, the site owner can select Override to override the socialization account if allowed in the Corporate Policy.
   Note: You won't see this section if the Corporate Policy does not allow for the account to be overridden and a Socialization service account has been defined. Please see Corporate Policies for more information.
8. For Access Control, you can select either Jive security or SharePoint security to determine who can access the content in the target Jive container.
   Note: If the Corporate Policy only allows for one type of Access Control, this section will be visible but disabled.

   Jive Security

   SharePoint documents are visible (including preview) within Jive to users with access to the target Jive place where the documents are streamed. However, only users who also have access to the documents through SharePoint can download and edit them. You then control access to the documents based on Jive places, for example, you could create a secret or members-only group with limited access and stream your documents to that location where only selected users can see them. Because of performance considerations, we recommend using Jive Security rather than SharePoint Security.

   SharePoint Security

   SharePoint documents are visible (including preview) within Jive only to users who have access to the target Jive place where the documents are streamed and have read access to the individual documents in SharePoint.

9. Click OK.

Viewing Log Information for the Activity Stream