Jive is a powerful tool for creating and uploading documents, collaborating on them with others, and managing versions.
You can create documents in Jive or upload documents from outside of Jive, such as Microsoft Office documents or Adobe PDFs. (For information about uploading Microsoft Office documents, see Handling Microsoft Office Documents in Jive.) Documents can be available for viewing or editing only by you, a group of people you designate, or the entire community. You can also view and manage the changes between versions of a document, including restoring a previous version so that it is the current version.
To create a document, click , and then select a space for the document to be associated with--this is where the document will live. The document will be visible to the all of the group members of the place where you publish it, but you can still control who can edit it. (Alternatively, you can select Your Documents if you want to limit the document's visibility to only yourself or a group of people you specify; you can make it public later). After you have added the text for your document, scroll down the page and use the Collaboration Options to set the editing and commenting permissions for the document. You can also specify that another user must approve the document before it is published. To learn more about this, see Document Approval
When a document has been edited and published multiple times, you can view and manage the differences between versions and delete specific versions, or restore a previous version so that it is the current version. To manage a document's versions, navigate to the document and then click Manage Versions. Now you can view the changes between versions, restore a version to be the current version, or delete a version.