You can specify someone to approve all documents created in a space before the documents
can be published and made visible to other users. With a space approver assigned, users
will submit a document for approval before it is published. You specify space approvers
in the Admin Console as a setting for each space.
Note: A space approver only approves documents in a space. If you want to control more than
documents, use the moderation feature. To learn more about that, see the Moderation section.
Setting Space Approvers
To set space approvers, type the approver's username in the Add User box. You
can also browse for users with the Select People tool. You can add more than one
How Space Approval Works
A user creates a document in the space.
The user clicks "Send for approval" and the document goes into an approval
queue. The document isn't actually sent somewhere, but is marked for
approval by the application.
The approver will know when something needs approval by the alert in their
By clicking on the document from the Inbox, the approver can view the document and then
approve or reject it. If they approve it (and if all other approvers approve
it), the document will be published. If they reject it, they can enter an
explanation and the document will be sent back to the author as a
The author can edit and resubmit the document.
Note that a document can also have document-level approvers designated by the author
when creating the document. To learn more about that, see Document Approval.
All approvers must approve before the document