Jive places: spaces, groups, and projects

A place in Jive is essentially a container that houses all the collaborative content for a certain subject or team. There are three types of places: Spaces, Groups, and Projects. The differences between them can sometimes be confusing, so here're the basics of each one.

Spaces

Spaces are built in a hierarchy, with the ability to have a network of multi-level sub-spaces underneath them. They also use permissions, set by community administrators, to define who can see and do different things in the space. Permissions get inherited by any sub-spaces unless they are customized for that space, so if a user can do something in one space, this user can do it in the sub-spaces as well (unless the permissions have been customized). Any type of content can be created in a space, unless it has been turned off for a particular space by community administrators. Due to their hierarchical nature, spaces are typically used to represent organizations and departments within a company, and other concepts that require a network of places linked together.

For more information about creating spaces, see Designing space hierarchies and Creating new space from Admin Console.

Social groups

Groups, or social groups, are isolated containers within a community; they have no ties to other places and cannot have sub-groups. Permissions are managed on a per-group basis by the original group creator or the admins selected for the group, or both. Groups can also house any type of content unless one or more is turned off by community administrators. Because they are a freely created containers, groups get used most often for topic-specific collaboration, rather than something general to a team. They also get used for collaboration between specific teams or different departments that often work together closely and rely on each other.

For more information, see Using content and Types of groups in the User Guide.

Projects

Projects can only reside within a space or a group; they cannot stand alone. However, they can still house any type of content unless one or more is turned off by community administrators. Permissions get inherited from the place in which the project was created. Projects also get created with a Start Date and an End Date and come with additional titles on their pages that display the progress being made in the project (if the project administrator keeps them up to date). Projects are generally used for short-term projects, which users need to collaborate on and house the content for in a single area.

For more information, see Using projects and tasks in the User Guide.

For more information, see Using projects and tasks in the User Guide.

What to use

Use a space if you:

  • Need to share information about your department, program or initiatives with the rest of the organization/larger audience
  • Need to add permissions controlling who can create which kinds of content in your place
  • Need to create a hierarchical set of places
  • Need permissions for your place to be managed centrally

Create a group if you:

  • Want to collaborate privately with your team or project team
  • Want to invite individuals to collaborate, and don't need centrally managed permissions
  • Want to invite people from outside the organization to access your place

Comparison of place properties

  Spaces Groups Projects
Hierarchical? Yes No No
Can be private? Yes, via permissions Yes, via group settings. Depends on parent place
Access permissions Defined in the Admin Console. Inherited by sub-spaces Defined in group settings. No inheritance Inherited from containing place. Not customizable
Create permissions Defined in the Admin Console. Inherited by sub-spaces Any user Inherited from containing place. Not customizable
Content allowed Any; may be customized or restricted, or both by community administrators Any; may be customized or restricted, or both, by community administrators Any; may be customized or restricted, or both, by community administrators
Best uses Large-scale collaborative needs with sub-space ability, such as those of an entire department or office, or an expansive topic Smaller-scale collaborative needs either by a specific audience or a more specialized topic Short term area to collaborate on a finite topic