With Jive for Office, you can share your Office documents with others in your online
community. As you make changes to a shared document on your computer, Jive
for Office synchronizes the document with the version that's visible in the community
and provides real-time notifications to users working in the same
The notifications tell users that content has changed and give them the
option to incorporate the changes into their version using a merge tool. This keeps the
content on the community up to date, but also synchronizes comments, tags, and collaboration
settings between the community and your document.
If you have the appropriate permissions, you can edit everything but the content of a
shared document in the community. In the community you can edit descriptions, tags, and
categories, and you can use an Office program to edit the document content.
What you can do
With Jive for Office, you can upload Microsoft Office documents to your community,
then keep changes to the document in sync while you work in Office.
In particular, with Jive for Office you can:
Upload Office documents to your community without leaving Microsoft Office. When
you upload a document, the community displays a preview of the document.
However, the document must still be edited by using Microsoft Office.
Use Jive in the Office toolbar ribbon to:
Change collaboration options to indicate who can edit the document in
Create a document for your community.
View the currently published version of your local document in your
Share your document with others.
Check for updates to the document.
Use the Dashboard to:
See who else is editing the document.
See how many people viewed the document, who created it, and who’s
contributed to it.
View, add, delete, and reply to comments.
View and add tags to help categorize the document in the community.
Edit the document's description.
View older versions of the document.
Rate the document, and see how others rate it.
Browse files similar to the open file.
Take a look at more files created by the author.
Rate the document, and see how others have rated it.
Getting Jive for Office add-on
You need the Jive for Office add-on to share documents between Office applications and your community, which requires Microsoft Windows.
Getting connected to your community
After you first install Jive for Office, it might not be completely set up to connect to the community you want to synchronize documents with. To connect, you need to provide your user name and password.
Adding documents to community
To have an Office document appear in the community, you can either add it using Jive Connects for Microsoft Office or upload the document from inside the community.
Keeping documents synchronized
After you've connected your community to Office, Jive Connects for Microsoft Office keeps your documents synchronized with the community.
Working with document versions
As you work on a document in Office, Jive Connects for Microsoft Office keeps track of changes, including community-related information such as comments.
When you comment on a document in Office or the community (as opposed to adding inline comments in the body of a document), your comments are synchronized and appear in both places.