Manually anonymizing users with GDPR add-on

Here you can find details on using the GDPR add-on to manually anonymize users.

Fastpath

the pencil icon > Anonymize User

To manually anonymize users:

1. On the Jive user interface, go to the pencil icon > Anonymize User.

   

   The following screen is displayed:

   

2. On the GDPR Add-on page, search for the user or users to be anonymized by providing their exact and complete username, name, or email.

   

   Or, if the user or users are already listed on the screen under the column Users available to be Anonymized, then select the concerned user or users and add a maximum of 10 users to the Users to be Anonymized (Max 10) column.

   

3. Select the concerned user names from the left column listing the (deactivated) users meeting the anonymization criteria defined and add (--->) to the right column.

4. Click Anonymize User.

On successful anonymization, the GDPR Add-on overwrites the user profile values of the anonymized users. Thereafter, these users will not be visible via Advanced Admin Console > People > Search Users under their original usernames.

Profile fields are overwritten by the GDPR Add-on according to the following logic:

Profile Field	Field Value after Anonymization
Username	userTemplate.setUsername(RandomStringUtils.randomAlphabetic(10) + userToBeAnonymized.getID());
E-Mail	userTemplate.setEmail(RandomStringUtils.randomAlphabetic(10) + userToBeAnonymized.getID() + "@localhost")
First Name	First Name
Last Name	Last Name
Other Profile Fields: alphanumeric	Profile Field Name
Other Profile Fields: numeric	123456789
Other Profile Fields: date	current date
Other Profile Fields: multi-select	none selected
Other Profile Fields: single select	remains unchanged
Other Profile Fields: URL	Jive instance URL
Other Profile Fields: Boolean	remains unchanged

Related

GDPR add-on