Using Jive for Office

Jive Anywhere allows you to use the Microsoft Office applications to create documents and have them saved to Jive, where they can be shared with other users for editing (including simultaneous co-editing) and commenting.

• Working with shared office documents As you make changes to a shared document on your computer, Jive for Office synchronizes the document with the version that's visible in the community and provides real-time notifications to users working in the same document.
• Getting Jive for Office add-on You need the Jive for Office add-on to share documents between Microsoft Office applications and your community, which requires Microsoft Windows.
• Connecting to your community After you first install Jive for Office, it might not be completely set up to connect to the community you want to synchronize documents with. To connect, you need to provide your user name and password.
• Adding documents to community To have an Office document appear in the community, you can either add it using Jive Connects for Microsoft Office or upload the document from inside the community.
• Copying existing documents You can upload an existing document and rename it as a new document to start fresh within the community. This creates a new uploaded document in the community, leaving the previously uploaded document in the community as it was when you last synchronized.
• Keeping documents synchronized After you've connected your community to Office, Jive Connects for Microsoft Office keeps your documents synchronized with the community.
• Opening documents from community You can open Office documents from your community to edit them in Office app.
• Working with document versions As you work on a document in Office, Jive Connects for Microsoft Office keeps track of changes, including community-related information such as comments.
• Adding comments When you comment on a document in Office or the community (as opposed to adding inline comments in the body of a document), your comments are synchronized and appear in both places.
• Managing collaborators You can add collaborators to work on your Office documents.
• Sharing documents with other users An uploaded document you can share with other community users.
• Disconnecting documents from community From the Jive ribbon tab in your Office app, you can check is the opened document is connected to the community. If necessary, you can break the connection.