Managing spaces

A space is a place for content, including documents, discussions, and blogs. A space can also contain projects, polls, tags, and announcements. You can create and configure spaces, setting up defaults for content and managing discussions and documents.

Spaces are typically arranged in a hierarchy that reflects how the community's users are organized. For example, a human resources department might have its own space, with sub-spaces for content related to benefits and recruiting. Spaces provide the context for organizing content, sharing information, collaborating, and generally getting things done. For more information about different types of places, see Jive places: spaces, groups, and projects.

Merging spaces

You can merge the content from one space into another space. This can be a useful way to remove spaces that are no longer needed as spaces, but whose content you still want to keep.

Fastpath

Admin Console > Spaces > Management > Merge Spaces

You need to be a space administrator for both spaces to merge content from one to another. Merging content moves all of the content into the destination space, mixing it with content that's already in the destination space. The space you're merging from is deleted after the merge.

Note: You can't merge the root space into another space.

To merge the content from one space into another space:

1. In the Admin Console, go to Spaces > Management > Summary.

2. In the list of spaces, click the name of the space you want to merge from.

3. Click Merge Spaces.

   The Merge Space page displays a summary of content in the space.

4. Click the name of the space you're merging content into.

   This begins the merge. The space you're merging from is deleted during the merge.

Related Topics

• Designing space hierarchies

  • One of the first things you do when setting up your community is to create spaces and sub-spaces in a hierarchy that reflects your organization's functional areas or interests.

• Arranging space hierarchy

  • You can view the list of spaces and organize the space hierarchy in the Admin Console.

• Renaming the root space

  • You can change the name and description of the root space from the Admin Console. By default, the root space is named community.

• Space creation options

  • You have several options when setting up a space.

• Creating new spaces from the Admin Console

  • Creating several spaces quickly is easy from the Admin Console, although you can create spaces from the user interface as well. After the space is created, you can apply place templates from the user interface.

• Creating new space from user interface

  • Creating spaces from the user interface lets you fully set up the space, apply place templates, and configure the space Activity page.

• Configuring spaces

  • Some of the space parameters you can configure only by using the Admin Console.

• Managing Content Permissions

  • You can manage global permissions for content features, such as polls and announcements, for the whole community and, if required, set up separate content permissions for individual spaces.

• Managing content in spaces

  • From the Admin Console, you can access discussions and documents in a space. Also, you can manage space categories and merge space. A few of these features are also available in the user interface.

Related

Managing places and pages