Installation and Configuration of GDPR Add-on
The GDPR Add-on requires the Jive instance configuration followed by the installation and configuration of the add-on itself. The add-on uses user groups to limit access and determine user permissions.
User interface: Your avatar > Add-ons
Installation Steps
A user must have at least Manage System permissions to install add-ons.
Admin Console > Permissions > User Groups
Advanced Admin Console > People > Management > Create User Group
This add-on requires connectivity to Jive Cloud Shared Services.
- Prerequisites for installing GDPR Add-on Jive must be configured before the GDPR Add-on is installed. These configurations are performed by Support or the PS teams.
Configuration Steps
After installation, the GDPR Add-on needs to be configured, particularly through user groups for access control.
Admin Console > Permissions > User Groups
User interface: Your avatar > Add-ons
A user must have at least Manage System permissions to configure add-ons.
Configuring User Groups for GDPR Add-on
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Go to User interface: Your avatar > Add-ons > All Add-ons > Installed.
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Find GDPR in the list and click the gear icon > Settings.
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Under App Security, click the gear icon next to Anonymize Users.
User groups with access to the add-on configuration are listed here. By default, the All registered users user group is used.
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On the Manage App User Groups page, remove All registered users and add the user groups which should have access to the add-on. For example, you might add the
JEP_GDPR_Addon Workflowuser group. -
Save the changes.
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Click Configure now.
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Click Save and Activate to apply the changes.
To create a user group specifically for the GDPR add-on, follow these steps:
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Go to the user group configuration page:
- Admin Console > Permissions > User Groups
- Advanced Admin Console > People > Management > Create User Group
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Under General Settings, enter a user group name (e.g.,
JEP_GDPR_Addon Workflow) and click Create Group. -
Add the concerned administrators as members to this user group.
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Save the changes.
Members of the specified user groups can now configure and use the GDPR add-on.
- Configuring user groups for GDPR The GDPR add-on uses user groups to ensure secure access to the add-on configuration.
- Applying user groups to GDPR Add the preconfigured user group (or groups) to the GDPR Add-on configuration to allow users of this group to utilize the add-on.
- Setting up the GDPR anonymization criteria for automatically anonymizing users Details on configuring the anonymization criteria for automatic user anonymization as per GDPR requirements.